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2.7 Appointment, Reappointment and Promotion Procedures

Handbook Pages

Appendix B of this handbook contains the forms used throughout the University for faculty appointments, reappointments and promotions. The current versions of the forms are available on-line at These forms include detailed descriptions of the evidence required and evaluative criteria employed for each action, and deserve study by all faculty.
There are additional policies and procedures applicable to specific departments and schools, including school-specific supplementary criteria for appointments, reappointments, and promotions that have been approved by the Provost’s Office as consistent with overall University policy. These may be obtained from the school faculty handbook, from the department Chair or school Dean, or from the school’s website.
Stanford’s appointment procedures are designed so that each prospective member of the faculty will be suitable for appointment at Stanford and the best available person for the proposed appointment in a broadly defined field. 2.7.3(1)  Searches A rigorous and comprehensive search is required for new appointments to the Stanford Professoriate. When a department or school receives authorization to appoint a new faculty member, the department Chair or Dean should appoint a search committee to carry out the search in a broadly defined field.
Recommendations resulting in transitions between faculty lines are considered new appointments and occur infrequently. If a full search is not conducted, a search waiver is required. The appointment file should contain information that distinguishes the faculty member’s current and future roles and responsibilities; in particular, it should explain the necessity for the proposed appointment.
The entire appointment, reappointment, or promotion proceedings during which specific candidates are discussed are to be held in strict confidence by all participants. It is Stanford’s policy to protect vigorously the sources of information and evaluations used in these proceedings. The opinions expressed by the school or department faculty or by internal or external referees or reviewers shall not be discussed with the candidate or with other parties, except when necessary for University review of the process.
A faculty member, regardless of his or her percentage of appointment, is normally not permitted to accept or hold a regular faculty or administrative position at another educational institution. This is true regardless of whether the faculty member is on regular duty at Stanford, on sabbatical, or on leave without salary.
It is the policy of Stanford University to seek for its faculty the best possible teachers and scholars who are judged to be so in a national or international search preceding each appointment. There are no bars to the appointment of close relatives or domestic partners to the faculty (or staff) in the same or different department, so long as each meets the relevant standard for appointment. (See University Administrative Guide Memo 22.1.2.c, on-line at